GBM Constitution

THE ASSOCIATION OF RADIATION ONCOLOGISTS OF INDIA

RULES & BYELAWS

The Association of Radiation Oncologists of India – Registered at Nagpur under Societies Registration Act XXI of 1860

PREAMBLE

The vision of few dozen Radiation Oncologists of India gave birth to the idea of forming the Association of Radiation Oncologists of India, mainly to provide a common forum to the Radiation Oncologists of India to meet and to share experience and research observations in the field of Radiation Oncology.

PART 1: MEMORANDUM OF THE ASSOCIATION

  1. The name of the Association is “The Association of Radiation Oncologists of India”.
  2. The Registered office of the Association shall be situated at Ludhiana, Punjab for the present.
  3. The headquarters of the Association shall be at the city of residence of the Secretary General.
  4. Aims and Objectives

4.1.             To encourage and advance the knowledge, study and practice of the science of radiation oncology in all way.

4.2.             To encourage research including experimental work, in the science of radiation oncology.

4.3.             To organize, establish, conduct, superintendent or control institutions for promoting, whether directly or indirectly, the study of and research in problems relating to radiation oncology.

4.4.             To hold and organize conferences, exhibitions, study circles, continuing medical education programs or conventions for the study and discussion of problems relating to and allied with the science of radiation oncology.

4.5.             To make pecuniary grants by way of scholarships, donations, subscriptions, allowances, gratuities, guarantees or otherwise to and for the benefit of deserving students, scholars and other persons who are worthy of receiving such grants by reasons of their skill and proficiency in the science of practice of radiation oncology or their contribution to the cause of promotion of learning, research and practice of the science of radiation oncology.

4.6.             To provide instruction and education to deserving persons in the science of radiation oncology.

4.7.             To award prizes, medals or other certificates or diploma of proficiency in the science of radiation oncology to persons found deserving after such tests, examination or other forms of scrutiny as may be prescribed from time to time.

4.8.             To make rules prescribing standards of professional conduct for members of the Association.

4.9.             To establish and maintain libraries and reading rooms.

4.10.          To print, publish, distribute or sell books, pamphlets, periodicals newspapers or magazines or any other literature in print or electronic media on any matter concerning or relating to the science or practice of radiation oncology or the life or work of eminent persons in the field of radiation oncology.

4.11.          To suggest, study, offer opinion and advice on, or take part in the framing of laws affecting the science of practice of radiation oncology, medical education, health policies and health care activities.

4.12.          To promote esprit-de-corps among persons studying or practicing the science of radiation oncology and good feelings between them and members of the general public or public authorities.

4.13.          To co-operate with other associations or individuals to promote the objectives of the Association.

4.14.          To construct, provide, regulate and maintain buildings, rooms or other structures for the purposes of the Association and to alter, add or remove any of them.

4.15.          To receive any gift or legacy of moveable or immovable assets with or without conditions for promoting the objectives of the Association.

4.16.          To acquire by purchase, lease or otherwise any property rights or privileges for the purposes of the Association.

4.17.          To act as trustees, or agents or managers of property endowed by any person for objectives similar to those of the Association.

4.18.          To act as trustees, agents or managers of property endowed by any person for objectives similar to those of the Association.

4.19.          To encourage formation of chapters/branches at regional and state level and to appoint agents and correspondents whether in India or abroad for promoting all or any of the objectives of the Association.

4.20.          To draw, make, accept, endorse, execute, negotiate, purchase, lend money upon, discount, hold and dispose of cheques, promissory notes, bills of exchange, drafts, and other instruments and to cancel or change such instruments as per statutes of the Government.

4.21.          To lay out, advance, invest, and deal with the Association’s funds for such investments and securities and generally in such manner as may be determined by the Association.

4.22.           To engage such officials, helpers or other persons as may be found necessary or useful for the conduct and management of the affairs of the Association.

4.23.          To make bye-laws, rules and regulations of the Association and to delete, change, or add to the same as required by the Association from time to time.

4.24.          To do all such other acts as may be necessary, incidental, conducive, or convenient to the attainment of the above objectives or any of them.

EXPLANATION

It is hereby declared that none of the objectives or powers enumerated above shall be deemed subsidiary or auxiliary to the objectives mentioned in any one or more of them.

 

PART II: RULES AND BYE-LAWS

  1. DEFINITIONS AND ABBREVIATIONS

Unless otherwise in the succeeding paragraphs:

a)       Association means The Association of Radiation Oncologists of India.

b)       HQ means the “Head Quarters” of the Association at New Delhi.

c)       Journal means Journal of Cancer Research and  Therapeutics

d)       AROICON means the Annual Conference of the Association of Radiation Oncologists of India.

e)       Ex-Officio Members shall mean such members as specified under Clause 3.2.9

f)        Executive Committee means the Executive Committee of the Association of Radiation Oncologists of India.

g)       Co-opted members means such members as specified under Clause 3.2.10

h)       ICRO means “Indian College of Radiation Oncology”

i)         YROF means “Young Radiation Oncology Forum”

j)         Organizing Secretary means the “Organizing Secretary of the Annual Conference of the Association of Radiation Oncologists of India”

k)       AGM means the “Annual General Body Meeting” of the Association of Radiation Oncologists of India   

  1. 2.       MEMBERSHIP

2.1 The membership of the Association shall be of four categories, viz.

 a) Life Members

b) Life Members Student

c) Associate Member

d) Trade Member

2.2 ELIGIBILITY CRITERIA FOR VARIOUS CATEGORIES OF MEMBERSHIP

2.2.1 LIFE MEMBERS: Life-Member shall be one who possesses a post-graduate degree such as MD/DNB Radiotherapy or equivalent or MSc Medical Physics or BSc Physics with DRP from an University or Institution recognized by the Medical Council of India and/or approved by the Executive Committee, and who has paid the requisite fees including admission fees and is duly accepted by the Association as a life member.

2.2.2 LIFE MEMBER (STUDENT): All postgraduate students pursuing MD/DNB Radiotherapy from recognized university/institution are eligible to become Life Member (Student); however they shall have voting rights only on completion of their postgraduate degree. They will pay the full membership as well as admission fees.

2.2.3 ASSOCIATE MEMBERS: Post-Graduate degree/diploma holders of subjects like radiobiology, radiation medicine, radiation protection as accepted by the Association. They will pay the requisite fees including admission fees.

2.2.4 TRADE MEMBER: Members with at least 3 years standing in trade as accepted by the Association. They will also pay requisite membership fees as well as admission fees.

2.3 MEMBERSHIP PROCEDURE

2.3.1 The membership application shall be in a form approved by the Executive Committee and shall require to be duly proposed and seconded by existing valid life members. The application shall be accompanied by documentary evidence of eligibility, qualification and prescribed fees along with admission fees.

2.3.2 The Executive Committee will be the final authority for acceptance of membership of the applicant. The executive Committee will accept resignation of members and shall also decide the cessation of membership for any reason.

2.4 MEMBERSHIP FEES: Will be decided by the General Body.

2.5 RESIGNATION: A member wishing to resign his/her membership shall communicate the same to the Secretary General in writing. Life membership and admission fees shall not be refunded and the name of such member shall be removed from the Membership Register.

2.6 CESSATION OF MEMBERSHIP: The Executive Committee by a three- fourth (3/4) majority of members present in the meeting may remove the name of any member from the Membership Register for gross misconduct after sending him/her a notice by registered post and giving him/her a proper opportunity to defend himself/herself including a hearing in person. Such action of the Executive Committee shall be subject to ratification by 2/3rd members present at the General Body Meeting of the Association.

2.7 PRIVILEGES OF MEMBERS

2.7.1 Subject to the provisions of these rules and bye-laws, all Life-Members, Associate Members and Life Member (Student) shall be entitled to participate in all activities of the Association.

2.7.2 Only Life Members shall have the right to vote.

2.7.3 All Life members shall have the privilege of registration for the Annual Conference at a concessional rate, membership of ICRO if eligible as per procedure, orations, awards, and official assignments from the Association.

3. EXECUTIVE COMMITTEE

Shall consist of the following members:

 3.1 .1 President

 3.1.2 President Elect

 3.1.3 Vice President Senior

 3.1.4 Vice President Junior

 3.1.5 Secretary General

 3.1.6 Editor-in Chief of Journal

 3.1.7 Joint Secretary (President Nominee)

 3.1.8 Joint Secretary (Secretary General Nominee)

 3.1.9 Treasurer

 3.1.10 Secretary of State/Regional Chapters

 3.1.11 Ex-Officio Members

     Immediate Past President

     Immediate Past Secretary General

     Immediate Past Treasurer

 3.1.12 Co-opted Members

     Chairman ICRO

     Secretary ICRO

     Chief Election Commissioner

     Organizing Secretary AROICON

     Immediate Past Organizing Secretary AROICON

     Nominated Member from Head Quarter

3.2.1 TENURE:

                a) Tenure of President is one year.

b) Tenure of President Elect is one year. On completion of tenure of one year as President Elect, he/she automatically assumes the post of President.

                c) Secretary General has a tenure of two years.

                d) Editor-in-Chief Journal has a tenure of 4 years.

                e) Tenure of Vice-President Senior and Junior is for one year.

f) Joint Secretary (President Nominee) shall be nominated by the President, with a tenure of one year.

g) Joint Secretary (Secretary General Nominee) shall be nominated by Secretary General with a tenure of two year.

h) Treasurer shall be nominated by the Secretary General and shall be from the same city as Secretary General.

 

3.3 ELECTIONS

                3.3.1 ELIGIBILITY

3.3.1.1 President Elect: To contest for the post of President Elect, the candidate should be a Life Member of AROI continuously for a period of at least 25 years and should have completed at least one full term as a member of the Executive Committee of AROI.

3.3.1.2 Vice President and Secretary General: To contest for the post of Vice President or Secretary General, the candidate shall be a Life Member of AROI continuously for a period of at least 20 years and should have completed at least one full term as a member of the Executive Committee of AROI.

3.3.1.3 Editor-in-Chief Journal: To contest for the post of Editor-in-Chief of the Journal, the candidate shall be a Life Member of AROI continuously for a period of at least 15 years and should have served in the editorial board of the Journal of the Association, Newsletter or Journal of Any State/Regional Chapter of AROI.

3.3.1.4 All the Elected Executive Committee Members should be ordinarily residing in India during the tenure of their office.

3.3.2 No member shall be eligible to seek election consecutively or otherwise for the post of President Elect and Vice President and more than two tenures of two years each for the post of Secretary General and more than two tenures of four years each for the post of Editor-in-Chief. No member shall remain an Executive Committee member for a total of more than 12 years.

3.3.3 Persons holding the post of President/ President Elect shall not shall not seek election to any post of the Executive Committee in future.

3.3.4 A member shall not contest simultaneously for more than one post i.e. President Elect, Vice President, Secretary General and Editor-in-Chief. Also a member shall not contest any post of ICRO simultaneously.

3.3.5 The President Elect shall automatically become President at the Inauguration of the Next AROICON.

3.4 ELECTION AND ELECTION PROCEDURE

3.4.1   Elections for the post of President Elect, Vice President Senior and Vice President Junior shall be held every year.

3.4.2 Elections for the post of Secretary General and elected posts of ICRO (Chairman, Vice Chairman and Secretary) shall be held every two years.

3.4.3 Elections to the post of Editor-in-Chief Journal shall be held every four years.

3.4.4 Voting shall be carried out electronically. The vendor whose software will be used shall be selected by a committee consisting of the President, President Elect and Secretary General.

3.4.5 The Annual General Body Meeting shall nominate/elect on the floor of the house during the Annual General Body Meeting a Chief Election Commissioner who shall be entrusted with the task of carrying out the elections.

3.4.6 The Chief Election Commissioner shall nominate two Election Commissioners from the same city who shall assist the Chief Election Commissioner. These three members i.e. the Chief Election Commissioner and two Election Commissioners shall be the Election Commission.

3.3.7 All election related matters and issues shall be decided by the Election Commission and the decision of the Election Commission shall be final and binding on all members.

3.3.8 The Secretary General will in the month of July (latest by 15th July), inform the Chief Election Commissioner of the vacant posts in the Executive Committee of AROI and ICRO. The Secretary General shall provide the complete voter’s list of AROI and ICRO to the Chief Election Commissioner. The Secretary General shall also clearly indicate the various serial numbers for the cut-off for eligibility for various posts.

3.3.9 The Election Commission shall put out the notification of the Elections including the nomination form on the AROI Website latest by July 31st, indicating the Election Program.

3.3.10 The nomination paper shall set out the candidate’s name and address, LM Number/ICRO Number and the office for which the candidate is nominated and shall be duly proposed by one valid Life Member of AROI (valid ICRO Member for ICRO Post), seconded by another valid Life Member of AROI (valid ICRO Member for ICRO Post), and duly signed by the candidate signifying his/her willingness to stand for election, serve in the Executive Committee and abide by the decisions of the Election Commission. Each nomination form shall be accompanied by the requisite Election fees as decided by the Executive Committee and Election Commission.

3.3.11 Nomination papers shall also be accompanied by a bio-data of the candidate which shall be uploaded to the website.

3.3.12 All nominations received shall be uploaded to the website as per program, as shall withdrawals and the final list of candidates for the elections, as per program prescribed and notified.

3.3.13 In the event of an election being necessary, voting lines shall be open for at least10 days and not more than 15 days, as per notification.

3.3.14 On completion of voting the Chief Election Commission shall arrange to do the counting electronically and communicate the results to Secretary General, who shall declare the results as received from the Chief Election Commissioner at least clear 7 days before the Annual General Body Meeting of the Association.

3.3.15 New Office Bearers shall take office from the Inauguration of the Annual Conference of the Association.

3.3.16 Unfilled posts shall be filled up by the General Body and will be conducted by the President, President Elect and Secretary General. Nominations for the unfilled posts shall be invited from the floor and will be decided by the General Body. In the event of an election, voting shall take place on the floor of the house.

3.3.17 All co-opted members and ex-officio members will be announced by Secretary General in the Annual General Body meeting.

3.3.18 All the Secretaries of the State/Regional Chapters shall be announced by the Secretary General in the Annual General Body.

3.3.19 Nomination of Joint Secretary (President Nominee- term one year) and Joint Secretary (Secretary General Nominee- term two years) shall be made in the Annual General Body Meeting by the President and Secretary General respectively.

3.3.20 Nomination of the Treasurer shall be done in the Annual General Body Meeting by the Secretary General.

 

4. ORDER OF PRECEDENCE AND PROTOCOL

4.1 The following would be the order of precedence:

a. President

b. President Elect

c. Chairman ICRO

d. Vice- President Senior

e. Vice – President Junior

f. Vice- Chairman ICRO

g. Secretary General

h. Secretary- ICRO

i. Editor- in – Chief AROI Journal

k. Joint Secretary- President Nominee

l. Joint Secretary- Secretary General Nominee

 

4.2 Seating Arrangement on Dias at Inauguration of Annual Conference

1. Chief Guest at Center

2. Guest of Honor- to right of Chief Guest

3. President at the left of Chief Guest

4. President Elect to right of Guest of Honor

5. Chairman ICRO to left of President

6. Chairman Organizing Committee to right of President Elect

7. Secretary General to left of Chairman ICRO

8. Editor-in-Chief to left of Secretary General

9. Organizing Secretary to right of Chairman Organizing Committee

 

 

Editor

Sec. Gen

Chair ICRO

President

Chief Guest

Guest of Honor

President Elect

Chair

Org

Comm.

Org

Secr

 

                               

  1. 5.       MEETINGS

5.1.             GENERAL BODY

5.1.1.        The President shall preside over all the meetings of the General Body. If the President is not present, then the President Elect shall preside. In the absence of the President Elect, the order of precedence shall be followed, and the senior-most functionary in the order of precedence shall preside.

5.1.2.        The quorum shall be two hundred members. If the quorum is incomplete, then the house be adjourned and reassemble after 15 minutes, and the meeting shall be held with the members present.

5.1.3.        ANNUAL GENERAL BODY MEETING: The Annual General Body of the Association shall be held each year on the second day Saturday) of the Annual Conference of the Association, at 1800 hrs at a place fixed by the Executive Committee. The notice and agenda of the Annual Conference shall be notified in the website at least 30 days in advance of the date fixed for the meeting. The notice for Annual general Body Meeting shall be issued by the Secretary General.

5.1.4.        The Secretary General shall present the minutes of the previous General Body Meeting following which the Action taken Report shall be presented.

5.1.5.        The minutes of the Executive Committee Meeting shall be presented to the General Body and discussion on the minutes of the Executive Committee shall be discussed.

5.1.6.        The audited statement of accounts of the Association, ICRO and Journal shall be presented to the General Body and ratified.

5.1.7.        The budgets of the Association, ICRO and Journal shall be presented and ratified.

5.1.8.        Appointment of Auditors and Legal Consultant presented to the General Body for ratification.

5.1.9.        Acceptance of Membership to the Association for the newly enrolled members in the past year.

5.1.10.    Declaration of Results of the Elections by the Chief Election Commissioner.

5.1.11.    Nomination of Treasurer, Joint Secretary (President Nominee) and Joint Secretary (Secretary General Nominee).

5.1.12.      Nomination of new Chief Election Commissioner for next year and announcement of the two other Election Commissioners.

5.1.13.    Any other matter with the permission of the Chair.

5.1.14.    The General Body on completion of Agenda shall be dissolved.

5.2.1 First General Body Meeting: On completion of the Annual General Body Meeting, the First General Body Meeting shall be convened with the new President (Previously President elect) in the Chair.

5.2.2 The minutes of the Annual Body Meeting will be confirmed by the General Body.

5.2.3 Bids for the Conference two years hence already received from the State Chapter/ Regional Chapter with the host Institution shall be placed before the house for selection.

5.2.4 Any other matter with the permission of the Chair.

5.2.5 Welcome by the next Annual Conference Organizing Committee.

5.2.6 The General Body meeting shall then be dissolved.

5.3.1 The President may, whenever he/she thinks fit upon requisition made in writing and signed by not less than 250 life members of the Association, shall convene a Requisitioned General Body Meeting, at such place he/she decides. The requisition must state clearly the reason for calling the Requisitioned General Body Meeting and the request for a Requisitioned General Body Meeting must be addressed to the President.

6. Management

6.1 The management of the Association shall be vested in the Executive Committee, who in addition to the powers by these Rules expressly conferred upon them, may exercise all such powers, and do all such acts and things, as may be exercised or done by the Association, but which are not hereby or law expressly directed or required to be exercised or done by the Association.

6.2 Without prejudice to the general powers hereby conferred, the Executive Committee shall have the following powers:

6.2.1 To acquire for the Association by purchase, lease or otherwise, any property, rights or privileges which the Association is entitled to affairs of the Association and to compound and allow time for they may think fit.

6.2.2 To enter into all such negotiations and contracts or rescind and vary them, and execute and do all such acts, deeds and things, in the name and on behalf of the Association, as they may consider expedient for or pertaining to any of the properties, rights and privileges for the purposes of the Association.

6.2.3 To borrow or secure the payment of any sum of money for the purposes of the Association

6.2.4 To institute, conduct, defend, compound or abandon any legal proceedings by or against the Association or otherwise concerning the affairs of the Association and to compound and allow time for payment or satisfaction of any debts due and of any claims or demands by or against the Association.

6.2.5 To refer any claim or demands by or against the Association to arbitration and to observe and implement such awards.

6.2.6 To make and give receipts, release and other discharges for money payable to the Association and for the claims and demands of the Association.

6.2.7 To receive donations and any other sum of money and all and any other material, articles, and things due to or intended for the Association.

6.2.8 To incur all necessary expenses for the maintenance and carrying out the objectives and the intention of these Rules and Memorandum of the Association.

6.2.9 To appoint one or more persons, whether member or otherwise to constitute a Board or Committee, wherever and whenever necessary; as well as rescind, remove or dissolve any such member, board or committee.

6.2.10 To make, vary and repeal bye-laws pertaining to the regulation of the business of the Association.

                7. Property, Money and Accounts

7.1 The property, moveable or immoveable belonging to the Association shall vest in the Executive Committee.

7.2 No sale, exchange, mortgage, lease or other transaction of immoveable property belonging to the Association shall be valid unless the President and Secretary General execute the document concerned.

7.3 Accounts and other investments of the Association shall be operated by any two persons out of the following three viz. Treasurer, and President or Secretary General.

8. Duties of Office Bearers: All office bearers of the Association are honorary positions.

8.1 President. Shall preside over the General Body, Executive Committee, and all other official meetings and functions of the Association. The President shall guide the activities of the Association and its aims and objectives. The President may allocate all or any of the powers and duties under this or any other clauses of the constitution to any other office-bearer as he/she may deem fit and necessary for the discharge of his/her duties.

8.2 President-Elect. Shall be an ex-officio member of all committees appointed by the Executive Committee. He/she will be the Convener of the Scientific Committee of the Annual Conference.

8.3 Secretary General. Subject to the control and regulation of the Executive Committee, the Secretary General shall be responsible for carrying out the directions and decisions of the Executive Committee. In particular, the Secretary General shall:

8.3.1 Convene meetings of the Executive Committee whenever necessary or called upon to do so.

8.3.2 Have administrative control over all the affairs of the Association.

8.3.3 Prepare the Annual Report of the Association

8.3.4 Be in-charge of all the assets of the Association.

8.3.5 Collect all dues of the Association and deposit such amounts into the bank account directly or through Treasurer.

8.3.6 Make disbursements and maintain vouchers.

8.3.7 Perform such duties as are incidental to his/her office.

8.3.8 All notices, communications, letters, memoranda and other papers whether they are acts of the Executive Committee or of the General Body shall be signed or authenticated by the Secretary General and when so signed or authenticated shall be conclusive.

8.4 Vice President Senior. He/she shall carry out duties as assigned by the President. Other duties would include being member of the Editorial Board of the Journal and the newsletter. He/she shall be the Master of Ceremonies in all the official meetings/events of the Association.

8.5 Vice President Junior. He/she shall carry out duties as assigned by the President. He/she will be presiding over the Young Radiation Oncology Forum.

8.7 Joint Secretary President Nominee & Secretary General Nominee. Duties as assigned by the President and Secretary General respectively. They will be responsible for maintaining correct and accurate minutes of the General Body meetings and Executive Committee meetings. They will also be responsible for deciding quorum and also ensuring presence of bonafied members in the General Body and Executive Committee meetings.

8.8 Treasurer. Shall maintain true accounts of the funds and other assets of the Association and of funds and other assets connected with or in any way controlled by the Association.

8.9. Editor-in-Chief of Journal. Shall be responsible for publication of the Journal of the Association. He shall constitute an Editorial Board consisting of Editor-in Chief, four Associate Editors, five Assistant Editors, and an Editorial committee of ten members (not more than five foreign members) and a Consulting Editor being the Vice President Senior. The Editorial Board is to be ratified by the Executive Committee. Changes in the Editorial Board would need the approval of the Executive Committee.    

9. Branches

9.1 State/Regional Chapters. Any state or region having more than 10 radiation oncologists who are life members if the Association can form a chapter.

9.2 The State/Regional Chapter shall be governed by the Constitution of the Association.

9.3 The State/Regional Chapters may frame their own rules and constitution in accordance with the Constitution of the Association.

9.4 The Secretary of the State/Regional Chapter shall be a member of the Executive Committee.

9.4 Tenure of the office-bearers of the State/Regional Chapters should be corresponding to the tenure as applicable to the Association.

9.5 The State/Regional Chapters are authorized to have their Annual Conference as well as host other events like CME, teaching courses etc.

9.6 Elections must be held every year, corresponding to the National Association Elections. The Election process must be completed by March 31st every year.

9.6 Audited statements of the State/Regional chapter should be made available to the Secretary General of the Association by October 31st every year.

9.7 1/3 of the profits of the Annual Conference of the State/Regional Chapter or at least Rs30,000/- (Rupees Thirty Thousand only) will be paid by the State/Regional Chapter to the Association.

9.8 The State/Regional Chapter may bring out their own Journal.

9.9 All communication to the Association with respect to events of the Association like hosting of National Conference, National CME, National Teaching Courses etc. shall be routed through the State/Regional Chapters.

9.10 The State/Regional chapters are entitled to charge their own fees for admission and membership. All membership to Association shall be forwarded by the State/Regional Secretary.

10. Academic Wing

10.1 The Indian College of Radiation Oncology is the academic wing of the Association.

10.2 ICRO will have its own constitution and office bearers.

10.3 No financial liability shall lie with the Association with respect to ICRO.

11. Young Radiation Oncologist’s Forum

11.1 To promote a sense of ownership in the Association the YROF shall comprise of Life Members of the Association, below the age of 45 years.

11.2 The Vice- President Junior shall be the Convener of the Forum

11.3 The Forum shall conduct an YROC, a Conference of the Forum. For YROC an Organizing Chairman and an Organizing Secretary shall be selected in the YROC.

11.4 The Vice President Junior, Convener YROF along with the Organizing Chairman YROC and Organizing Secretary YROC shall be the Committee that shall take all decisions on matters pertaining to YROC.

11.5 No separate membership fees shall be collected for membership of the Forum.

11.6 No financial liability shall lie with the Association with respect to YROF.

12. AMENDMENTS AND REPEAL

12.1 Subject to the law in force at the time, the General Body shall have the power to add, vary or repeal any of the provisions contained in the rules. Such additions, variation or repeal can be affected by means of a resolution of which due notice has been given as per rule 14.2 (below) and which has been assented to by the vote of at least two-thirds majority of the life-members present at the Annual General Body Meeting.

12.2 A life member desirous of bringing forth an amendment (addition, variations or repeal) shall submit the proposed amendment to the Secretary General in the form of a resolution, duly proposed by the member desirous of bringing forth the amendment and seconded by at least 10 life members, before June 30th. A copy of the proposed amendment must also be endorsed to the President by the member desirous of bringing forth the amendment. The Secretary General shall collect all proposed amendments and put it up for circulation in the Association website by July 15th.

12.3 Proposed amendments shall be taken up for discussion in the Annual General Body meeting, after being mentioned in the agenda. The member desirous of bringing forth the amendment shall be given time to explain the need for the amendment and after discussion, the resolution containing the proposed amendment shall be put to vote. An amendment would be said to have been passed if the resolution has been assented by the vote of at least two-thirds majority of the life members present in the Annual general body meeting.

12.4 In the event of a proposed amendment to the constitution being rejected on the floor test, the same shall not be brought before the house for a period of at least three years.

13. Notwithstanding anything in this Constitution and Rules, the Law of the Land shall stand supreme. Also, the General Body shall be the ultimate authority in all matters.